Policy Statement

Advisers of student formations, organizations, fraternities and sororities shall guide and assist student organizations in all their      official concerns and affairs.

 

Process in the Designation of the Student Organizations Adviser

 

UNP-Student Council

  1. The Head of the Student Council, Organization and Fraternity Services shall ipso facto  be the Adviser of the UNP Student   Council.
  2. In the event the adviser resigns or is on leave or on release period or given a new designation that requires constructive relinquishment of his advisorship or does not accept the designation, the SDP Director or the Assistant Head of the SCOFS as the case may be shall act on a temporary capacity as the Adviser until the adviser is reinstated or a new adviser is designated.

 

Constitutional Commissions and Confederations

  1. The Head of the SCOFS, the SDP Director and the VPSEA acting as a Selection Committee shall endorse a faculty member to the University President for his approval.
  2. The University President shall designate the Adviser of the Constitutional Commission/Confederation through a Special Order.
  3. The designated adviser shall signify his acceptance through submitting an Oath of Commitment.
  4. In the event the adviser resigns or is on leave or on release period or given a new designation that requires constructive relinquishment of his advisorship or does not accept the designation, the SDP Director or the Head of the SCOFS as the case may be shall act on a temporary capacity as the Adviser until the adviser is reinstated  or a new adviser is designated.

 

Mandated and Accredited Organizations

  1. The President of the Organization, after consultation with the members, shall submit a list of three  nominees for advisorship.

Note: For mandated organizations

The nominee must preferably be a regular faculty member of the college. However, in the exigency of the service, the University President may designate a contractual faculty member when the    organization finds no other nominee who is competent, able and willing to be an organization adviser.

  1. The SCOFS Head and SDP Director shall conduct a screening of the most qualified among the three nominees considering the following factors: acceptability, orientation to organizational  climate, dedication to duty, adherence to organizational thrusts, and willingness to work.
  2. The VPSEA shall review the list of nominated advisers from the OSA-SDP and forward his final recommendation to the University President.
  3. The University President shall designate the Adviser of the student organization through a Special Order.
  4. The designated adviser shall signify his acceptance through submitting an Oath of Commitment to the University President.
  5. In the event the adviser resigns or is on leave or release period or given a new designation that requires constructive relinquishment of his advisorship or does not accept the designation, the Dean of the College shall act on a temporary basis as the Adviser until the adviser is reinstated  or a new one is designated. In the case of a university-wide accredited organization, the SDP Director shall  temporarily act as the adviser.

 

Fraternities/Sororities

 

PROFrat Adviser:

  1. The PROFrat Assembly, being a Central Committee composed of representatives from member-fraternities/sororities, shall operate with an adviser who acts as the overall coordinator/moderator of all recognized fraternities and their advisers.
  2. Upon a reasonable and justifiable cause, the members of the confederation shall request the designation of its Adviser by   choosing a nominee.
  3. The SCOFS Head and SDP Director shall appraise and propose the said nominee to the VPSEA who, after re-assessment, shall forward to the University President for approval.
  4. The University President, on the basis of the recommendations or by his own discretion, shall designate the adviser of the fraternity through a Special Order.
  5. The designated adviser shall signify his acceptance through submitting an Oath of Commitment to the University President through the SDP Director.
  6. In the event the adviser resigns or is on leave or on release period or given a new designation that requires constructive relinquishment of his advisorship or does not accept the designation, the SDP Director shall temporarily act as the Fraternity Adviser until the adviser is reinstated or a new adviser is designated.

 

Adviser of a Member-Fraternity:

  1. Each Member-Fraternity/Sorority of the PROFrat shall have an adviser who is an employee of the university, either a teacher or non-teaching staff, regular or otherwise.
  2. The President of the Organization, after consultation with the members, shall submit to the SDP Director a list of three nominees for advisorship.
  3. The SCOFS Head and SDP Director shall conduct a screening of the most qualified among the three nominees considering the following factors: acceptability, orientation to organizational       limate, dedication to duty, adherence to organizational thrusts, and willingness to work.
  4. The VPSEA shall review the consolidated list of nominated advisers from the OSA-SDP and forward his final recommendation to the University President.
  5. The University President shall designate the Adviser of the student organization through a Special Order.
  6. The designated adviser shall signify his intention to serve/handle the organization through submitting an Oath of Commitment to the University President through the SDP Director.
  7. In the event the adviser resigns or is on leave or release period or given a new designation that requires constructive relinquishment of his advisorship or does not accept the designation, the PROFrat Adviser shall ipso facto act as the Fraternity Adviser until the adviser is reinstated or a new adviser is designated.

 

Duties and Responsibilities of Student Organization Advisers

The adviser, by virtue of a Special Order from the University President, has the following official tasks:

  1. To usher the student organization to the realization of the vision-mission of the institution and that of the academic unit in the     context of instruction, research, creativity, extension and production;
  2. To train the officers and members of the organization to abide by the General Policies promulgated by the university; to follow the provisions contained in the Student Handbook; and to be loyal to the organization’s Constitution and By-Laws and that of the Student Council;
  3. To coordinate and supervise the activities, projects and programs of the organization in terms of the abovementioned four (4) areas of concern (whether in-campus or off-campus, daytime or night time in nature). He is responsible for ensuring the security of every member of the organization in authorized activities;
  4. To provide technical assistance in all the meetings of the organization (e.g. general assembly, executive meeting, consultative meeting, emergency meeting), in their decision-making and in the resolution of their conflicts;
  5. To be a co-signatory in the passbook of the organization, together with the president and treasurer of the said organization. He is to be well-informed about the organization’s financial status for     purposes of proper management, account and transparency;
  6. To guarantee that the paper requirements of the organization follow the standard operating procedures of the university on student-related activities. The same function is called for when it comes to the submission of semestral and annual accomplishment reports/financial statements;
  7. To monitor regularly the filing of records of the student  organization;
  8. To check regularly, make an inventory and be in custody of the properties of the student organization;
  9. To exercise  such   official  function  for duration of one year or remain to be the adviser of the student organization until the      renewal of his task or a new adviser is designated through a Special Order; and
  10. To perform other functions as the University President or VPSEA or the Director of the Student Development Programs may require.